Stewart Landscapes (Contracts) Limited - Company Health and Safety Policy COMPANY SAFETY POLICY INDEX POLICY STATEMENT C D M REGULATIONS 1994 R.I.D.D.O.R. ORGANISATION CHART DIRECTORS MANAGERS OFFICE STAFF SAFETY OFFICER CONTRACTS MANAGEMENT CONTRACTS ENGINEER BUYER/SURVEYOR SITE MANAGEMENT FOREMAN OPERATIVES L.P.G. SCAFFOLDING/MOBILE TOWER SCAFFOLDS EXCAVATIONS UNDERGROUND SERVICES SUSPENDED ACCESS EQUIPMENT LADDERS ROAD WORKS ENTRY INTO CONFINED SPACES MANUAL HANDLING MATERIAL HOISTS C.O.S.H.H. SAFETY OF OTHER CONTRACTORS/MEMBERS OF THE PUBLIC PROVISION OF SAFETY FOOTWEAR DISCIPLINARY PROCEDURE COMPANY POLICY FOR HEALTH, SAFETY AND WELFARE It is the Company's intention that its work will be carried out in accordance with the relevant statutory provisions, and in accordance with the Construction Design and Management Regulations 1994, and all reasonably practicable measures will be taken to avoid risk to its employees or others who may be affected. Management and Supervisory Staff have the responsibility for implementing this Policy throughout the Company and must ensure that Health and Safety considerations are always given priority in planning and day-to-day supervision of work. All employees are expected to co-operate with the Company in carrying out this Policy and must ensure that their own work so far as is reasonably practicable, is carried out without risk to themselves or others. Mr A D Mackenzie, Managing Director, has particular responsibility for Health, Safety and Welfare and to whom reference should be made in the event of any difficulty arising in the implementation of this Policy. The operation of this Policy will be monitored by the Management and Staff of the Company. To assist them in this respect, the Company have appointed Murval Management Safety & Training Services as Safety Supervisors to visit sites and workplaces and to give advice on the requirements of the relevant statutory provision and safety matters generally. This STATEMENT OF COMPANY POLICY will be displayed prominently at all workplaces. The organisation and arrangements for implementing the Policy will also be available at Head Office for reference by any employee as required. The Company Safety Policy will be reviewed on an annual basis, or as required when new or changed legislation occurs or should there be a change in the Company's activities. SIGNED; …………………………………………………… DATE; ……………………………………………………… CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS 1994 It is the intention of this Company to comply with the Principal Contractors duties under the C.D.M. Regulations (See Appendix A). The Construction Team will co-operate, consult with and make improvement suggestions to the Appointed Planning Supervisor. Only approved Sub Contractors will be appointed for the Contract. (See Appendix B) Regular site Co-Ordination/Safety Meetings will be held for the duration of the Contract and Minutes will be produced. Management, Supervision and Operatives have been trained to C.I.T.B. Standard and attend Annual Training Courses. Murval Safety Services are appointed Health and Safety Consultants and will carry out Safety Inspections and Audits, attend Site Co-ordination meetings, and make written reports to Senior Officers of the Company. Special Site Safety Rules will be made if necessary, and these will be notified to all Contractors on site for implementation. Safety Planning will become a regular feature prior to commencement of Operations and will include a timed programme for each of the Contractor's activities. Safety File will be maintained on site, added to as work progresses and be made available to the Client at the end of the project. APPENDIX A PRINCIPAL CONTRACTOR'S DUTIES Develop and implement the Health and Safety Plan. Arrange for competent and adequately resourced Sub Contractors. Ensure that only authorised persons are allowed on site. Ensure Sub Contractors provide Risk Assessment findings. Ensure all workers comply with the Health and Safety Plan. Monitor Health and Safety Performance. Ensure all workers are properly informed and consulted. Display details of project as notified to H.S.E. Pass information to the Planning Supervisor for inclusion in the Health and Safety Plan. APPENDIX B SUB CONTRACTORSAND SELF EMPLOYED PERSONS APPROVAL SCHEME. In order to improve General Site Safety it has become necessary to review the Safety Performance of Sub-Contractors and Self employed persons on our developments and award contracts to those successfully approved. In order to become an Approved Sub Contractor the following is required. Safety Performance (a) Number of Reportable Accidents during the preceding 3 years (b) Has the Company received any Prohibition or Improvement Notices from H.S.E. YES/NO (c) Has the Company every been prosecuted or has pending prosecutions for breaches of Health and Safety. If answer to (b) or (c) is Yes, please give details. An up to date Certificate of Employers Liability Insurance must be produced. Copies of Certificates of Competence for Site Plant Operatives must be provided. Personal Protective Equipment MUST be provided by Sub Contractors and Self Employed and worn on site as required. Helmets and Safety Footwear for general work, Dust Masks, Goggles and Ear Defenders as required e.g. Stihl Saw Operatives. Failure to provide any of the above will disqualify the Sub Contractor or Self Employed person from being awarded contracts. Interference with Scaffolds Anyone found interfering with or failing to re-instate Scaffold components will be immediately removed from Site by the Site Manager. R.I.D.D.O.R RECORDING - All injuries resulting from accidents on site will be notified to Head Office by telephone by Site Supervision. An entry of the report will be recorded in the accident book. Damage to plant or property resulting from accidents will also be notified to the Contracts Manager in the first instance by telephone, then a report of the circumstances be compiled and sent to Head Office. REPORTING - Form 2058 will be completed and sent to Health and Safety Executive for all absence injuries over three days. Dangerous occurrences will also be reported to Health and Safety Executive. Safety Consultant will complete form 2508 and send it to Health and Safety Executive with a copy to Head Office. INVESTIGATION - Initial investigation into the cause of an accident will be the responsibility of site supervision. Should a more detailed investigation be required this will be carried out by Safety Consultant. FOLLOW UP PROCEDURE - The Company Safety Office will ensure that appropriate instructions, modifications, change of procedure etc. are implemented to prevent a recurrence. ORGANISATIONAL CHART DIRECTORS Prepare and keep up to date a Statement of the Company's Policy for Health and Safety and ensure that it is brought to the notice of all employees. Prepare instructions for the organisation and methods of carrying out the Company Policy to make each person aware of their responsibilities and the means by which they can carry them out. Know the appropriate statutory requirements affecting the Company's Operations. Ensure that appropriate training is given to all staff. Induction training for all New Employees, Annual C.I.T.B. Safety Management Courses for Supervisory Staff, and Annual Refresher Courses. Insist that good working practices are observed as laid down by Codes of Practice and that work is planned and carried out in accordance with the statutory provisions. Reprimand any member of Staff failing to discharge satisfactorily their responsibilities for Health and Safety and use the Company Disciplinary Policy for repeated offences. Set a personal example when visiting sites by wearing appropriate protective clothing etc. Ensure that Construction Regulations, Health and Safety at Work Act, Construction Design and Management Regulations 1994 and other relevant Regulations and Directives are complied with. Arrange for regular meetings with Murval Management Safety and Training Services to discuss Company Accident prevention, performance, training requirements, possible improvements etc. MANAGERS Read and understand the Company Policy for Health and Safety, bringing to the attention of the Directors any required amendment and ensuring that it is brought to the notice of all Employees. Ensure that the requirements of the Health and Safety at Work Act 1974, Construction (Design and Management) Regulations 1994, Construction Regulations, Mines and Quarries Regulations and the Offices, Shops and Railway Premises Act and any other regulations are complied with. Ensure that there is liaison on Health and Safety matters between the Company and other working on the site by regular Safety talks, distribution of Safety Bulletins and where necessary Site Meetings with other Sub Contractors. Institute reporting of Accidents along with investigation and promote analysis of investigations to discover trends and eliminate hazards. Reprimand any member of staff failing to discharge satisfactorily their responsibilities for Health and Safety. Managers to arrange all necessary insurances and carry out any necessary reporting of incidents to Insurers. Carry out Weekly site inspections using standard Check List (See Appendix C). Ensure that all fire fighting equipment is maintained, fire exits kept clear and fire drills organised on a regular basis. Ensure that First Aid facilities are available. Ensure that all necessary Welfare Provisions are provided and maintained. Ensure that Construction Regulations, Health and Safety at Work Act, Construction Design and Management regulations and other relevant Regulations and Directives are complied with. Set a personal example. OFFICE STAFF Read and understand the Company's Safety Policy and carry out your work in accordance with its requirements. Ensure that clothing, and particularly footwear at work is suitable from a Safety viewpoint. Ensure that you know the procedure in the event of a fire. Ensure that you know the position of the First Aid Box. Regularly check the contents and replenish. A guide to its requirements is displayed on the inside lid. Ensure that corridors, office floors, doorways etc are kept clear and free from obstruction. Do not attempt to lift or move on your own articles or materials so heavy as are likely to cause injury. Training will be provided for all staff and assessments made as required. Do not smoke in designated "No Smoking" areas In designated "Smoking Areas" dispose of spent matches, cigarette ends etc., properly and safely. Ensure that Construction Regulations, Health and Safety Work Act and other relevant Regulations and Directive are complied with. SAFETY OFFICER The Safety Officer should be qualified to at least National Examination Board Occupational Health and Safety Certificate. The Safety Officer will keep the Company advised on all new or changed legislation and monitor the effectiveness of the Company Safety Policy. The Safety Officer will inspect workplaces on a regular frequency and make reports and recommendations for improving general site safety. The Safety Officer will ensure that Plant Operatives are trained and Certificated e.g. Dumpers ,Forklifts, JCBs, Abrasive Wheels (Stihl Saws), Cartridge Tools, Chain Saws, Entry into Confined Spaces. The Safety Officer will inspect workplaces. The Safety Officer will ensure all sites where work will last 6 weeks and over have been registered by the Planning Supervisor on Form F10 and a copy of Form F10 to be displayed on site The Safety Officer will be responsible for ensuring that Personal Protection provided is suitable for the risk. The Safety Officer will keep records for: C.O.S.H.H. Assessments. Risk Assessments Noise Assessments. Manual Handling Assessments. The Safety Officer will ensure that adequate Safety Training is provided for all grades of Company Employees. CONTRACTS MANAGEMENT Understand the Company Policy for Health and Safety and ensure that it is readily available on each site. Plan all work in accordance with its requirements and ensure that it is regularly examined to establish if improvements or additions should be made. DETERMINE AT PLANNING STAGE 2.1 - The most appropriate order and method of working 2.2 - Provision of adequate lighting and safe method of electrical distribution. Wherever practicable low voltage systems should be installed - 110v, 24v, 12v. 2.3 - Allocation of responsibilities between this Company and others on site. 2.4 - Hazards arising from underground and overhead services. 2.5 - Welfare Facilities required. 2.6 - Fire Precautions 2.7 - Any particular training or instruction required for Site personnel. 2.8 - Temporary works provision (Scaffolding, Excavation support etc) 2.9 - Prepare Site Safety Plan for sites where C.D.M. Regulations apply. 2.10 - Arrange for weekly Site Inspections by Health and Safety Advisers. Written reports of inspections to be passed to Site Management and Directors of the Company for action. 2.11 - C.D.M. Plan 2.12 - Assess risks and formulate Risk Assessment Sheets. 2.13 - Understand responsibilities; under R.I.D.D.O.R. Provide written instructions in unusual situations not covered by Company Policy to establish working methods and sequences, outline potential hazards at each stage and indicate precautions to be adopted. Obtain Method Statements from Sub Contractors carrying out high risk activities such as Demolition, Steel Erection, Asbestos Removal etc. Hold Pre-Contract Meeting with Operatives and Supervision to discuss Safety matters related to the Contract. Check over working methods and precautions with Site Management before work starts (Preferably at a pre-contract meeting). Carry out any necessary notifications to Local Authorities, Policy etc as required by Company Policy. Ensure that Construction Regulations, Health and Safety at Work Act and other relevant Regulations and Directives are complied with. Ensure Tool Box talks are delivered Set a personal example when visiting site by wearing appropriate protective clothing CONTRACTS ENGINEER Read and understand the Company Policy for Health, Safety and Welfare and ensure that it is brought to the notice of all employees under your control. Ensure that information affecting the Health and Safety of any person on a proposed site is brought to the attention of the Contracts Management in particular; 2.1 - The existing of overhead electricity cables. 2.2 - Underground Services 2.3 - Ground conditions affecting the stability of excavations or safety of Operatives (Soil, Water table, Toxic substances, gases etc). Carry out your own work in a safe manner, take precautions when working on or near public roads, wear any necessary protective clothing or equipment. Ensure that records are maintained of any underground services laid on site and that wherever possible these are defined by marker posts and signs during the construction period. Ensure that any design calculations for unusual scaffolds falsework etc are independently checked. BUYER Read and understand the Company Policy for Health and Safety. Ensure that all equipment or materials purchased by the Company are to the standards required by Company Policy, and information is provided for C.O.S.H.H. Assessments to be determined. Ensure that all Suppliers provide Hazard Data on all materials where there is likely to be a hazard to health. Ensure that suppliers are informed of safe working loads of plant used for handling materials so that materials are delivered in suitable size loads. Ensure that sub-contractors have been asked to provide a copy of their respective Safety Policy, and the rates negotiated for work to be carried out include all necessary Safety precautions. SURVEYORS Understand the Company Policy for Health and Safety. Ensure tenders are adequate to cover sound methods of work and reasonable welfare facilities. Report any unsafe practices observed when visiting sites. Have a knowledge of the various statutory requirements governing the Company's work Set a personal example by wearing appropriate protective clothing when visiting sites. SITE MANAGEMENT Understand the Company Safety Policy for Health and Safety and ensure that it is brought to the notice of all employees, particularly new starts. Carry out all work in accordance with its requirements and bring to the notice of the Contracts Manager any improvements or additions which you feel necessary. Organise sites so that work is carried out to the required standard with minimum risk to employees, other Contractors, the Public, equipment or materials. Ensure that Risk and C.O.S.H.H. Assessments are made available together with GE.700 SITE Safety Manual and Guide to Good Safe Working Practices (See Appendix D). Where necessary, issue written instructions setting out the Method of Work. Check that sub Contractors engaged in high risk activities are working in accordance with their agreed Method Statement (Demolition, Steel Erection, Asbestos Removal, Roofing etc) Know the requirements of the Construction Regulations and other relevant legislation and ensure that they are observed on site. Keep all Registers, records and reports up to date and properly filled in. Ensure that copies of regulations are available and statutory notices are prominently displayed. Ensure that the "Competent Persons" appointed to make the necessary inspections of Scaffolding, Excavations, Plant etc. have sufficient knowledge and experience to evaluate all aspects of Safety relating to the item being inspected. Ensure that all information available relating to underground services on the site is obtained and that services are located, marked and plotted accurately before excavation work starts. Do not allow mechanical excavators within limits of the underground service laid down by the Service Authority. Contact Susiephone prior to commencing operations. Hold Pre Contract and regular Site Meetings with Sub Contractors. Ensure that adequate First Aid Facilities are on site and that all persons are aware of their location and procedure for receiving treatment for injuries. Contents of First Aid Boxes to be checked weekly and replenished. A guide is displayed on inside of lid. Ensure that adequate fire precautions are provided for site offices and welfare facilities and that any flammable liquids or liquefied petroleum gases or stored and used safely. Set a personal example by wearing appropriate protective clothing on site. Ensure that any accident on site which results in an injury to any employee and/or damage to plant or equipment is reported in accordance with Company Policy, namely accidents to be recorded in Accident Book, BI 510, and damage to plant or equipment to be recorded in F.91 Register. SITE FOREMEN Read and understand the Company's Health and Safety Policy and ensure that it is brought to the notice of all operatives under your control. Carry out all work in accordance with its requirements. Know the Construction Regulations applicable to the work on which you operatives are engaged and insist that these regulations are observed. This will also include the Site Health and Safety Plan where this is applicable under the CDM Regulations 1994. Incorporate Safety Instructions in routine orders and ensure that they are obeyed. Do now allow Operatives to take unnecessary risks and make daily inspections of all work areas. Ensure that new employees, particularly Apprentices and young people, are shown the current method of working and all safety precautions. Ensure that young employees (under 18 years) do not drive any item of plant or operate any type of tool or equipment except under direct supervision. Report immediately any defects in plant or equipment. Set a personal example by wearing protective clothing and by carrying out your own work in a safe manner. The foreman shall also be responsible for the following: Pre Contract Responsibilities: A copy of the following should be in your possession: Bill of Quantities Specification Contract Drawings Weekly Small Plant Return Sheet Site Telephone Number List Contract Programme In addition to the above you should have a copy of the Foreman's File which includes our CDM Plan; Contract Drawing Register, Contract Summary Sheet; First Aid Kit Requirements; Manual Handling Brochure, sample of Foreman's Site Diary. Prior to commencing works on the new contract you should be familiar with all items listed below. During the contract it is your duty to: SUPERVISION Delegate all works on site, supervise and make regular checks. SUB CONTRACTORS - Take charge of Sub Contractors, being familiar with the specification and relevant drawings PROGRAMME - Prepare Programme with Contracts Manager, and make every effort to maintain TRAINING - Ensure employees are trained to carry out duties asked of them - if unsure, check LABOUR REQUIREMENTS - Determine labour requirements, giving advance notice of changes in requirements. SITE DIARY - Keep a site diary in duplicate as per example in Foreman's File HEALTH & SAFETY - Supervise Health and Safety on site MATERIALS - Ensure site does not run out of materials DELIVERIES/DELIVERY NOTES - Check deliveries noting any defects or shortfalls in quantities on delivery line prior to signing it. In respect of plant, items should be scrutinised or defects, noting any found on delivery line prior to signing. When off hired plant is collected, ensure that fuel tank is full and that item is clean and has all accessories, ie starting handles, returned with it. Prior to signing off hire line, write on this line that the fuel tank is full and that the item is clean and that all accessories have been returned with it. PLANT - Accurately fill out Weekly Small Plant Return Sheet, which can be found in the Foreman's file. NEW STARTS - Ensure that no new starts operate plant unless they can furnish us with a copy of the relevant training certificate. OPERATIVES Read and understand the Company Health and Safety Policy and carry out your work in accordance with its requirements. Use the correct tools and equipment for the job. Wear Safety footwear at all times and use, where necessary, all protective clothing and Safety equipment provided, e.g. Safety helmets, goggles, respirator and so on. Keep tools in good condition. Report immediately to Supervision any defects in plant or equipment. Work in a safe manner at all times. Do not take unnecessary risks which could endanger yourself or others. If possible, remove site hazards yourself e.g. remove or flatten nails sticking out of timber, tie unsecured access ladders. Do not use plant or equipment for work for which it was not intended, or if you are not trained or experienced to use it. Warn other employees particularly new employees and young people of particular known hazards. Do not play dangerous or practical jokes or "horseplay" on site Report to Supervision any person seen abusing Welfare facilities provided. Report any injury to yourself which results from an accident at work, even if the injury does not stop you working. Report any damage to plant or equipment Suggest safer methods of working. R.I.D.D.O.R RECORDING - All injuries resulting from accidents on site will be notified to Head Office by telephone by Site Supervision. An entry of the report will be recorded in the accident book. Damage to plant or property resulting from accidents will also be notified to the Contracts Manager in the first instance by telephone, then a report of the circumstances be compiled and sent to Head Office. REPORTING - Form 2058 will be completed and sent to Health and Safety Executive for all absence injuries over three days. Dangerous occurrences will also be reported to Health and Safety Executive. Safety Consultant will complete form 2508 and send it to Health and Safety Executive with a copy to Head Office. INVESTIGATION - Initial investigation into the cause of an accident will be the responsibility of site supervision. Should a more detailed investigation be required this will be carried out by Safety Consultant. FOLLOW UP PROCEDURE - The Company Safety Office will ensure that appropriate instructions, modifications, change of procedure etc. are implemented to prevent a recurrence. PERSONAL PROTECTION. Each site will obtain suitable personal protection to suit the risks identified on a particular contract. Advice regarding type and standard can be obtained from Safety Consultant or the Company Safety Officer. Employees and sub contractors are required to co-operate by wearing protection provided and it is the responsibility of site supervision to ensure this is carried out. SITE INSPECTIONS - Regular site inspections f sites will be carried out by Safety Consultant and a copy of written reports will be sent to Head Office for the attention of the Company Safety Officer. FOLLOW UP PROCEDURE - Recommendations, modifications or breaches of regulations highlighted on inspection reports will be followed up with a request for details of action taken. LIAISON MEETING - A meeting to discuss general site standards, hazards, new or changed legislation and site coverage will take placeone per month between the Safety Consultant and the Company Safety Officer. NEW EQUIPMENT - The Safety Consultant or the Company Safety Officer will ensure that new equipment complies with relevant legislation for guarding, noise and C.O.S.H.H. etc prior to purchase of the equipment. HIRED EQUIPMENT - Will be examined by site supervision and rejected if found to be unsafe. LIQUEFIED PETROLEUM GAS AND OTHER COMPRESSED GAS CYLINDERS The Highly Flammable Liquids and Liquefied Petroleum Gases Regulations 1972 gives the main storage and use requirements for L.P.G. Information Advice on the requirements of the regulations, Guidance Notes, Codes of Practice and other advisory literature is available from Murval Management Safety and Training Services. PLANNING PROCEDURES At tender or negotiation stage the requirements for liquefied petroleum gases and other compressed gases will be noted and allowed for in accordance with the above standards, and that flashback arrestors will be fitted to all units. Workshop/Workplace Supervisor will ensure that storage facilities are planned for the L.P.G. and any other compressed gases that will be used on site/workshop in accordance with the above standards. If working as a Subcontractor the responsible Director/Manager will ensure that suitable facilities are provided by the Main Contractor for the storage of any L.P.G. or other compressed gases to be used by Company Employees on site before Company employees are sent to site. The Director/Manager will also ensure that any necessary training in the Safe Working Practices or emergency procedures associated with L.P.G. or compressed gases is arranged and carried out before work starts. SUPERVISION The Site Supervisor will ensure that the planned storage facilities are erected and maintained. The Supervisor will check all storage facilities, appliances, hoses, fittings, flash back arrestors, connections, fire fighting equipment etc., at weekly intervals and ensure that appropriate action is taken to rectify any defects noted. STEEL ERECTION SUPERVISION The Site Supervisor in conjunction with the Erection Foreman will ensure that erection is carried out in accordance with the planned sequence and method statement. The Site Supervisor will ensure that the erection area is not used as access or working area by any other person on site, and liaison will take place to ensure that this requirement is complied with. The Supervisor will ensure that all necessary certificates are available for lifting appliances and equipment, and that inspections of these items are carried out at the required intervals by a competent person and records maintained. The Supervisor will carry out inspections of any scaffolding as required and records kept of inspection in the Register F91, Part 1. The Supervisor will ensure that all necessary safety equipment, ie gloves, helmet, goggles, safety belt, harnesses etc are provided and worn. SAFE SYSTEM OF WORK The main hazards associated with steel erection work are: FALLS FROM THE STRUCTURE MATERIAL SERCTIONS FALLING DURING ERECTION COLLAPSE OF STRUCTURE CONTRACT WITH OVERHEAD ELECTRICITY CABLES. TRAPPING BETWEEN SECTIONS OF STRUCTURE DURING POSITIONING. Taking into account the height and nature of the structure due consideration by Supervisor will be given to the need for emergency rescue measures in the event of an accident. Safety Helmets will be worn by all employees and sub contractors on steel erection work and by other personnel on sites where steel erection is taking place, the helmets will be provided with chin straps for use at height. Steel erectors will not be permitted to carry out unsafe practices such as walking on top of flange of steel beams, climbing up or sliding down columns etc. The safety of the public and particularly children must be a priority consideration during steel erection operations and when securing the site at the end of each working shift. SCAFFOLDING STANDARDS REQUIRED All scaffolds erected on Company sites or used by employees will be erected in accordance with the Construction (Working Places) Regulations in 1966, British Standard Code of Practice 5973; 1981, B.S. 5974, 1982 and BS 2842; 1981. Copies of the Regulations will be kept on each site Health and Safety Executive Guidance Note GS16 "General Access Scaffolds" provides a summary of the Regulations and Code of Practice Requirements. Copies of the regulations will be kept on each site. Information on the requirements of the Regulations and the British Standard Code of Practice is available from the Safety Supervisor. PLANNING PROCEDURES At tender or negotiation stage, as far as possible, the scaffolding requirements for a contract will be determined and allowed for in accordance with the above Standards. The Contracts Manager will arrange for full details to be provided to the scaffolding sub-contractor re the use and loadings of scaffold to be erected. Training to C.I.T.B. standard will be provided for Supervisors required to inspect scaffoldings and for operatives erecting, altering or dismantling scaffolds up to 5 metres high. SUPERVISION Before accepting a scaffold erected by a Specialist Scaffolding Sub-Contractor for use by the Company's employees, the Site Supervisor will check the scaffold and a Handover Certificate will be obtained. The Site Supervisor will ensure that all scaffolds are erected in accordance with the above standards and at the beginning of each week the site Supervisor will inspect the scaffold and ensure that any defect is rectified. A report of the inspection and action taken will be entered in the Site Inspection Register (F91 Part 1). A similar inspection will also be carried out after high winds or other adverse weather conditions. All materials used for scaffolding will be provided in accordance with the relevant British Standards and will be checked before use by a Scaffolder. All materials will be properly stored and maintained on sites. No person, other than a competent Scaffolder will be permitted to alter, erect, dismantle or otherwise interfere with any scaffold erected on Company sites or for use by Company employees. The Site Supervisor will ensure that all scaffolds are erected on ground or surfaces that have been prepared, levelled and consolidated. SAFE SYSTEM OF WORK Scaffolders erecting scaffolds with platforms more than 5 metres above the ground on Company sites must hold a current CITB record. All Scaffolds must be tied in accordance with the Code of Practice Requirements. Where the provision of ties is impracticable, then the method of ensuring that the scaffold is adequately supported must be clearly specified and recorded. Any scaffold being erected, altered or dismantled or otherwise not suitable for use by employees, must have a notice erected warning that it is not to be used. All scaffolds must be checked at the end of each working day to ensure that access to the scaffold by children has been prevented. MOBILE TOWER SCAFFOLDS STANDARDS REQUIRED The Construction (Working Places) Regulations 1966, in particular Regulation 15 (3) gives requirements for construction and use of mobile tower scaffolds. Mobile Tower Scaffolds constructed from tubular steel scaffolding will be erected in accordance with recommendations of British Standard Code of Practice 5973: 1981 and Health and Safety Executive Guidance Note GS42 "Tower Scaffolds". Prefabricated aluminium mobile tower scaffold will be erected and used in accordance with manufacturer's instructions. The prefabricated Aluminium Scaffolding Manufacturer's Association (PASMA) Operator's Code of Practice will be adhered to. Prefabricated towers should be constructed to B.S. 1139 Part 3: 1983. Any other type of mobile tower scaffold will be erected and used in accordance with supplier's instructions. Copies of the Regulations will be available on each site and information on the Codes of Practice and other details will be provided by the Safety Supervisor. PLANNING All work involving mobile tower scaffolds will be tendered or negotiated for taking into account the above Standards. The Contracts Manager/Site Supervisor will ensure that mobile towers can be used safely and efficiently on site taking into account floors, ceiling heights, roof members, type of work etc. Training will be provided to supervisors required to carry out inspections and operatives required to erect, alter or dismantle mobile towers. SUPERVISION All mobile towers will be erected by trained operatives or by operatives under direct supervision of competent person. No person is permitted to erect, alter or dismantle any mobile tower scaffold unless authorised by Site Supervisor. All mobile towers provided for Company employees will be checked before use by Site Supervision/Foreman to ensure they are in accordance with the above Standards. All operatives required to use mobile tower scaffolds will be instructed in safe use and movement of scaffolds. All mobile tower scaffolds will be inspected at 7 day intervals, by site Supervisor and record of inspections made in Register F91 Part 1, Section A which will be kept on site. SAFE SYSTEM OF WORK The following precautions must be complied with Height must be relative to effective base dimension. (Normally a maximum height to least base dimension ratio of 3.5 to 1 is specified for towers used inside a building and 3:1 used outside, however lower ratios may be specified by manufacturers of very light mobile towers) Outriggers or stabilisers must be extended where applicable. Tower must not be used or moved on sloping, uneven or obstructed surfaces. Tower must be vertical Tower must be moved from ground level. Floor must be free from openings, ducts, steps, etc. No person to remain on platform while being moved. Materials and tools to be removed or secured on platform. Overhead obstructions must be noted. (In particular overhead electricity cables). Guard rails and toe-boards must be fitted. Wheels must be locked when platform is in use. Tower must not be used in adverse weather. Safe working load of platform must not be exceeded. When mobile tower scaffolds are not in use, measured must be taken to ensure that children cannot reach or climb scaffolds. All operatives erecting, altering, dismantling or working around the base of mobile tower scaffolds must wear safety helmets. EXCAVATIONS All excavation work will be carried out in accordance with the Construction (General Provisions) Regulations 1961 and in particular Regulations 8-14, 21 and 37. B.S. Code of Practice 6031;1981 "EARTHWORKS" gives advice on precautions and standards to be complied with. PLANNING PROCEDURES At tender or negotiation stage the plant, equipment, materials and procedures necessary to comply with the above standards will be allowed for. Details of the ground conditions to be encountered in excavation or the buildings or structures affected will be obtained by the Director/Manager to enable work to be planned safely. Furthermore this information will be discussed with Site Supervision before excavation commences. SUPERVISION Supervisors will not permit excavation work to begin on site until all plant, materials and equipment necessary to carry out the excavation wok safely is available on site. No person is permitted to enter any unsupported trench more than 1.2 metres deep unless the sides are properly supported or battered back to a safe angle of repose for the ground conditions which apply. Shallower trenches may require support in very poor conditions. The Supervisor must inspect daily all excavations required to be supported, and the working end of any trench more than 2 metres deep, at the commencement of each shift. The Supervisor must also carry out a thorough examination of any excavation required to be supported which has been open for 7 days and then every 7 days after. These thorough examinations must be recorded in the Register F91 Part 1, Section B. Access and Plant must be routed away from the edge of excavations. Materials must not be staked or placed near the edges of excavations. Secure barriers must be provided around any excavation more than 2 metres deep, or around excavations of any depth in public areas. Ladders, securely fixed, must be provided for access into excavations. All Personnel required to enter excavations must wear a Safety Helmet. The Safety of the public, particularly children must be considered when excavations are left open outside working hours. UNDERGROUND SERVICES Regulation 44 of the Construction (General Provision) Regulation 1961 requires precautions to be taken to prevent danger from electricity cables. Other services if damaged by excavation work could also be a hazard e.g. water flooding the trench, gas causing asphyxia. Explosion risks caused by gas leaks, health risks from raw sewage and in all cases and costs involved in repair must be taken into account. PLANNING The Director/Manager will obtain full details of all underground services from the various services authorities e.g. Susiephone Electricity Board Local Authority - Street lighting cables. Gas Board Water Authority - Mains Water, Sewers British Telecom Adjacent private owners and any other local special circumstances. Where conditions are such that there are a large number of existing services, e.g. in a town centre or large industrial complex then it is advised SUPERVISION Before any excavation work commences the Site Supervision will ensure that all information on existing underground services has been obtained and that either all services are physically located and marked by means of location equipment and/or carefully hand dug trial holes. Full consultation must be carried out at all stages with representatives of the various service authorities to agree precautions required. All Supervisors, Machine Operators and Banksmen will be instructed in the procedures to be followed, any sub-contractors involved in excavation work will be issued with full information obtained from service authorities. SUSPENDED ACCESS EQUIPMENT SAFE SYSTEM OF WORK There are two main types of Cradle used in the Construction Industry; a) Those suspended on Blocks with natural or man-made fibre ropes b) Those suspended on wire ropes controlled by hand operated winches mounted on the Cradle Both of the aforementioned types can be installed as: 1) FIXED CRADLES - Rise and fall only 2) TRAVELLING - Capable of moving horizontally across the work-face as well as rising and falling BEFORE USE Installed by an experienced, competent tradesman and supervised by an experienced Manager/Foreman. Inspected with appropriate statutory reports made. Test Certificates for - WINCHES WIRE ROPES BLOCKS ETC All users to be properly trained in all aspects of Cradle operation. Further advice on this can be gained through the Safety Consultant Adequate protection and warning of public etc. Occupiers of buildings warned (NO OPEN WINDOWS). Erect adequate warning signs Secondary Safety Ropes /Harnesses with provided. Ensure that Cradles are marked to identify compliance BS2830/3 and the Safe Working loads are clearly marked. IN USE Competent person in charge of all cradle operation using only trained and authorised operatives. Inspections carried out daily with a record made every 7 days in the F91 Part 1 Section C. Ensure that Ropes are correctly reeved on drum (at least two turns) and that no knots or kinks are in the ropes. Check power supplies and Cables before operation and ensure cables are adequately secured to prevent pull out. Check controls for correct function and ensure that pendant controls are secured to cradle. Ensure that Ropes are securely anchored. Stops and over-runs are operations. Anchorage of secondary Safety ropes are secured. SAFE WORKING LOAD NOT EXCEEDED Cradle kept clean (no rubbish or risk from chemicals) Ensure that platform is not slipper and that tools are kept secure. Protection from above (FALLING MATERIALS) Ensure that proper and clearly defined access is being used. Do not allow ropes or cables or connections to lie in gutters. No horse play Do not allow use in high winds or adverse weather conditions. AFTER USE Tie off Cradles and Ropes in a secure position. Ensure supplies are isolated and control equipment removed and secured. Report any defects, breakdowns etc. REMOVE WARNING SIGNS GENERAL COMMENTS a) Care must be exercised when working at elevated positions, where the "safe distance " from electric cables may be reduced. b) Ensure that Personal Protection (Helmets, Goggles, Ear Defenders, Masks) are worn where appropriate. SAFETY BELTS, HARNESS AND LANYARDS SAFE SYSTEM OF WORK BEFORE USE Select most suitable Harness or Belt for the type of operation and hazard. The Harness or Belt must be clearly and indelibly marked with BS 1397 along with the Manufacturers' serial number and year of manufacture. Ensure that Operative is trained in its use, by either manufacturer or Health & Safety Consultant. Secure anchorage available, examine all equipment before use. Check that weather conditions are such that Operatives can wash safely Warn anyone in the vicinity of the hazard, particularly occupiers of property. See that adequate and appropriate warning notices are displayed. DURING USE The Construction (Working Places) Regulations and particularly Regulation 38 permits the use of Harnesses, Belts etc. only where it is impracticable to provide a standard working platform at heights in excess of 1.980m (6'6") and allows Belts and harnesses if they ARE ALWAYS WORN AND ALWAYS SECURED TO A SAFE ANCHORAGE. Safety lines, anchorage points must be established and set by a competent person. Only authorised trained and competent personnel should use the equipment. All equipment must be inspected before start of work each day. This procedure should follow an established routine. Procedures as depicted in (1) to be stringently established and implemented. Horse play should not be permitted AFTER USE Inspect all Equipment for damage and record same. Report defects. Clean and store equipment correctly. Tie off all safety lines. The equipment should be examined by a "Competent Person" at least once every 3 months and a record kept of this inspection LADDERS STANDARDS REQUIRED All ladders must be provided and used in accordance with the Construction (Working Places) Regulations 1966. Only ladders constructed in accordance with BS 1129: 1982 (Timber) Industrial Grade and BS 2037 (Aluminium) will be used. The information and recommendation in Health and Safety Executive Guidance Notes GS31 "SAFE USE OF LADDERS, STEP LADDERS AND TRESTLES" WILL BE APPLIED TO THE WORK ON SITE. Further information as to the requirement and practical implementation of the regulation is available from Murval Management Safety & Training Services. PLANNING PROCEDURES At tender or negotiation stage, the requirements of the above standards must be allowed for. The Site Manager/Foreman will arrange for the required number and type of ladders to be provided taking into account all sections of the work to be carried out. The means of securing ladders will be planned as far as possible and sufficient materials made available. Company Training provided to supervisors and operatives will include the hazards and precautions relating to ladders and their use. SUPERVISION Ladders will be checked by Supervisor before use to ensure that there are no defects and will be checked at least weekly while in use on site. Where a defect is noted or a ladder is damaged, it will be taken out of use immediately. Supervisors will check that ladders in use are secured, have a solid level base and are being used correctly. Methods of use which will result in damage to the ladder will not be permitted e.g. securing ladder with scaffold clips, placing board on rung to form working platform or ramp etc. Supervisors will ensure that proper storage is provided for ladders, under cover where possible, and with ladder properly supported throughout length. All ladders will be identified by number and a record kept of all safety inspections and repairs. SAFE SYSTEM OF WORK The main hazards associated with ladders are: NOT SECURING LADDER PROPERLY UNSAFE USE OF LADDER (over-reaching, sliding down etc.) USING LADDER WHERE SAFER METHOD SHOULD BE PROVIDED USING LADDER WITH DEFECT (Note - Painting of timber ladders which could hide defects is prohibited by regulations. UNSUITABLE BASE FOR LADDER INSUFFICIENT HANDHOLD AT TOP OF LADDER OR AT STEPPING OFF PLATFORM INSUFFICIENT FOOTHOLD AT EACH RUNG. USING LADDER NEAR OVERHEAD ELECTRIC CABLES, CRANE CONTACTS ETC LADDERS AT UNSUITABLE ANGLE, SWAYING SPRINGING ETC. (Recommend Angle 1:4 or 70 degrees) INSUFFICIENT OVERLAP OF EXTENSION LADDERS Ladders will be removed to storage or made inaccessible by some means at the end of each working day to ensure that unauthorised access to scaffolds etc by others, particularly children is prevented. UNDER NO CIRCUMSTANCES IS A LADDER CONSTRUCTED FROM TIMBER, NAILED OR SCREWED TOGETHER, TO BE USED ON SITE. ROAD WORKS Chapter 8 of Traffic Signs Manual is the specification to be used on all roadworks contracts. SITE SUPERVISION must know the requirements and have a copy of Section 8 for reference and guidance. SITE SEPARATION and buffer zones must be planned to provide maximum safety for Employees, Members of the Public and Traffic. FENCING "Heras" type fencing meets the legal requirements and can be used. Ensure additional back balance weights are used in windy conditions. PERSONAL PROTECTIVE EQUIPMENT operatives and Visitors must wear the following items of protection where required :- Safety Helmet Safety Defenders Hi-visibility Vest or Jacket Safety Footwear Eye protection In usual or hazardous situations lookouts are to be used to give warning of approaching Traffic. SAFE SYSTEM OF WORK - Underground Services Locate and Mark. If in doubt hand dig carefully until Services are exposed. Use C.A.T. Locator in all circumstances. Overhead Electrical Services A check must be made to ensure hazards from Transmission Lines near work areas are made known to Excavator Drivers etc., who may be at risk. Wherever possible establish goal posts and Warning Notices. PLANT OPERATIVES ONLY TRAINED AND CERTIFICATED OPERATIVES are to be permitted to operate Site Plant. WHEN WORK IS COMPLETE. Remove all signs and cones. Restore permanent Signs as before. Notify Local Authority work is completed. ENTRY INTO CONFINED SPACES SAFE SYSTEM OF WORK Atmosphere must be tested with Multi Gas M.S.A. tester to ensure no toxic or explosive gases are present in the shaft. If gases are detected, work shall not be permitted in the shaft until exhaust or forced ventilation reduces gases to safe levels. Compressed air must not be used as a means of ventilation if Methane Gas (CH4) is present. Static electricity from compressed air lines can cause explosions. Suitable ladder access will be provided. Gas tester to accompany Operatives descending into shaft and frequent and regular checks made. Safety Equipment Required. (a) Suitable harnesses with life lines must be worn by men in the shaft. (b) Suitable overalls, gloves and head protection is required to prevent contamination from effluent. (c) Fresh air breathing sets to be made available and worn if required. (d) Fire extinguisher (Dry Powder) to be available at entrance to the shaft. 2 Standby Observers must be available at all times to pull men out and give warning in the event of emergency arising. Water and soap should be made available for hand washing prior to eating etc. Remember Toxic and Explosive gases have almost NO smell, NO taste and are invisible. Abrasions and small cuts must be cleaned and washed with antiseptic before covering with plasters or bandages. Personal hygiene and washing of hands is of the utmost importance in these conditions. Testing of the atmosphere must be made on all occasions after the shaft has been evacuated for meal breaks etc. A Permit to Work System must be followed for all Entry into Confined Space Work MANUAL HANDLING Wherever possible mechanical means for lifting should be provided. Where manual handling is required all Operatives will be trained in safe lifting techniques. (See Appendix E) Assessments of Manual Handling Operations using attached format should be made and given to the employee. Employees must seek help from Supervision if an item is likely to cause injury either by weight or awkward shape. MATERIAL HOISTS Hoists require to be erected by competent persons, ie persons trained and able to carry out the installation to the Manufacturers specification. Inspection: On completion of the installation a competent person will inspect the Hoist and make an entry into Form F91 Register before the Hoist is used. Certification: Hoists are lifting appliances and must be inspected every 6 months and a certificate issued by the competent person carrying out the Inspection of Ropes, Pulleys, Shackles etc. A full inspection of all components is required every 14 months and a Certificate must be issued. Weekly Inspection of Hoists are required and the following items must be checked. Are base gates fitted and kept in place Are gates fitted on all MID and TOP LANDINGS. Are "Ropes" in good condition. Does the braking system work adequately. Are S.W.L. Notices and Warning Notices displayed. Check ties for tightness, if fitted. For further information refer to C.I.T.B. G700 Manual and Construction (Lifting Operation) Regulations 1961. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH REGULATIONS ASSESSMENT - All substances used within the Company have been identified and listed. Hazard Data Sheets have been obtained from various Suppliers and catalogues for reference. STORAGE - Of hazardous Substances will be in compliance with Manufacturers' recommendations. CONTROL - Operatives using Hazardous substances will be given advice and suitable protection for the particular hazard ie Goggles, Respirator or Masks, Gloves, etc FIRE PREVENTION - Manufacturers recommendations will be implemented FIRE FIGHTING - Suitable extinguishers will be provided. FIRST AID - Recommendations will be implemented from information obtained from Hazard Data Sheets ACCIDENT REPORTING All accidents are initially advised to the Main Contractor and a report is prepared by the Site Supervisor. Should any further investigation be required this will be carried out by Murval Safety Services. Form 2508 is sent to H.S.E. for serious injuries/diseases etc/dangerous occurrences etc as required by R.I.D.D.O.R. Details of all injuries are recorded in Accident Book B510 PERSONAL PROTECTIVE EQUIPMENT All employees are provided with suitable items of Personal Protection when joining the Company. These items are replaced as required free of charge i.e. Safety Helmet, Eye Protection, Dust or Fume Respirators, Safety Footwear, Overall, Safety Harness and Ear Protection. The identified protection required is reviewed for each contract. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH Assessments for hazardous substances are provided for each Contract and Operatives have access to the assessments as a means of obtaining information and advice. New substances introduced to the Company are assessed and the completed assessment issued to Site Operatives. PORTABLE TOOLS are rated at 110V and inspected regularly for defects, wear and tear etc. Operatives have been instructed to report all defective equipment and under NO circumstances must faulty, damaged or defective equipment be used. ELECTRICAL SAFETY TESTING is carried out every 6 months after repairs have been carried out. A Register of Testing will be kept for all electrical equipment. SAFETY OF OTHER CONTRACTORS/MEMBERS OF PUBLIC ETC. This is achieved by several methods, namely - Consultation and Co-operation with Other Contractors. Planning Operations in conjunction with Other Contractors. Isolating Work Areas Displaying Warning Notices or a combination of all methods. RISK ASSESSMENTS will be prepared for each contract and assessments will be issued to Operatives and Supervision for information and guidance. MANUAL HANDLING of materials will be reviewed and assessed for each contract. PROVISION OF SAFETY FOOTWEAR QUALIFYING PERSONNEL Only Employees of the Company who are likely to sustain a foot injury through work activity, e.g. Dropping Materials or Standing on a Nail. Check Risk Assessment Record. TYPE OF FOOTWEAR TO BE SUPPLIED (a) For General Site Work - Standard Ankle length boot with steel Toecap/steel mid-sole and non-slip Rubber Sole. (b) For West Muddy Conditions - Standard Knee length Wellington Boot with Steel Toecap and Insole. Personnel issued with Protective Footwear are required to wear the footwear at all times during work and to take reasonable care of the footwear. Sub Contractors and Sel Employed Persons are required to provide their own Safety Footwear and Site Supervision must ensure that only persons properly protected are allowed on site. Control of Issue In general, it is considered that one issue per year will be made. Replacement through damage or above average wear will be authorised by Contracts Managers or Site Agents. DISCIPLINARY PROCEDURE In pursuance of implementation of the Company's Safety Policy, it has become necessary to introduce a disciplinary procedure to control and eliminate unsafe Acts being committed on site. SCOPE This Policy will apply to all Employees, Sub Contractors and 714 employed PROCEDURE The procedure to be adopted for breaches of Safety requirements e.g. Failure to wear Hard Hat as required on Site, Removal of Scaffold components, failure to secure ladders and/or failure to comply with Safety Instructions, is as follows: A First offence will result in a Verbal Warning being given and recorded in the Site Diary. A Second offence will result in a Written Warning being issued and the Offender suspended, without pay, for the remainder of the working day. A third offence will result in dismissal of persons directly employed by the Company or in the case of Sub Contractors or 714 employed, immediate removal from the Site RESPONSIBILITIES The operation of this procedure will be the responsibility of Site Managers who will be assisted by the Safety Adviser during inspections, or other officers of the company who may be on site.
		Home | Gallery | Projects | Health & Safety | News | Contact Us | Site Map Telephone: 0141 644 3523 | Email: kt@stewartlandscapes.com Stewart Landscapes (Contracts) Limited, Busby Road, Carmunnock, Glasgow, Scotland, G76 9EL